Two of the main components that contribute to the continued success of a business are saving money and time. You've heard the saying that time is money.
In addition, being organized saves time, which again, will save money – and hair follicles. To help your business run smoother, consider using fleet cards to organize and track your fuel expenses for the vehicles being used for business purposes.
Generally two types of control are offered with most fuel cards – either hard or soft control. Hard control allows the business to have a tighter grip on usage, which should help reduce abuse of the card. With soft control, though usage is still controlled, the user has more flexibility using the card. The use of fleet cards provides convenience, as well as control.
The use of fleet cards makes discovering how your company uses its fuel, easier. How does having real-time access to your fleet account online sound? Having real access to your account allows you to be able to alter controls at any time.
Providers of these types of cards offer report options that allow you to eliminate the need for employees to have to turn in receipts. There are reports that will show complete details of every purchase made using the fleet card.
Card providers can give you access to such reports as those letting you know who used the card, where they used the card, what type of fuel they used, how much money it cost to fill up, and what grade fuel was used. There are a number of benefits to having access to this information, such as knowing if employees are using a higher grade of fuel than is necessary or if the distance they were scheduled to travel squares with the fuel pumped.
A detailed breakdown of individual transactions makes accounting easier, saving time in another area of general workplace need.
With fuel prices being what they are today, why spend more on fuel than necessary? These things individually might seem inconsequential now, but when it comes to your company's bottom line, they do make a difference. The use of fleet cards can help to make the accounting for your business, a little less...taxing.